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Formatting your Email Signature

Paste the starter template into Outlook’s Signature settings and modify the content to reflect your personal information.

Creating a Signature in Outlook

  1. Open a new email message.
  2. On the Message menu bar above the editor, select "Signature > Edit Signatures."
  3. Under Signature name, choose the "+" to create a new signature, and in the New Signature dialog box type a name for the signature.
  4. Paste the signature template found on the Email Standards page into the editor, and modify the information.
  5. When the signature is ready to save, click to exit the signature editor and a prompt so save will pop up. Click "Save."

Formatting an Email Signature in Outlook

  • To specify the font and size, select the text you want to change and go to “Format > Font” from the menubar or adjust the font and size in the menu bar above the editor.
  • To plug in the RGB color formulas, select the text you want to change and click the font color drop-down in the menu bar above the editor. Click on “More Colors,” then “RGB Sliders” from the options dropdown. Enter the red, green, and blue values in the fields. For example, the correct orange is red: 215, green: 65, and blue: 0.
  • To create a hyperlink, select the text you want to link and click the "Link" icon from the from the menu bar above the editor. Modern email clients add hyperlinks to URLs and email addresses automatically. It is not necessary to add these links manually.

Signature Type Specifications

View Sample Signatures for examples of how to apply these styles.

ElementFontSize (Microsoft Outlook)Size (Outlook Web App)Size (Apple Mail)Color
Element
Signature Text
Font
Verdana Regular
Size (Microsoft Outlook)
10pt
Size (Outlook Web App)
10pt
Size (Apple Mail)
14px
Color
RGB
0/14/84
Element
Name
Font
Verdana Bold
Size (Microsoft Outlook)
11pt
Size (Outlook Web App)
11pt
Size (Apple Mail)
15px
Color
RGB
215/65/0
Element
T / M / F
Font
Verdana Bold
Size (Microsoft Outlook)
10pt
Size (Outlook Web App)
10pt
Size (Apple Mail)
14px
Color
RGB
0/14/84
Element
Syracuse University
Font
Georgia
Size (Microsoft Outlook)
14pt
Size (Outlook Web App)
14pt
Size (Apple Mail)
19px
Color
RGB
215/65/0
Element
(Pronouns: she/her/hers)
Font
Verdana Bold
Size (Microsoft Outlook)
10pt
Size (Outlook Web App)
10pt
Size (Apple Mail)
14px
Color
RGB
0/14/84
Element
--
Persistent Messaging
Font
Verdana Regular
Size (Microsoft Outlook)
10pt
Size (Outlook Web App)
10pt
Size (Apple Mail)
14px
Color
RGB
215/65/0
Element
Social Media Platform @socialhandle
Font
Verdana Bold Verdana Regular
Size (Microsoft Outlook)
10pt
Size (Outlook Web App)
10pt
Size (Apple Mail)
14px
Color
RGB
0/14/84

For additional help changing your email signature, visit Outlook help.