The Scholar Exchange Program

The Scholar Exchange Program is another opportunity for you. The Exchange is a cooperative agreement among Syracuse University, Cornell University, and the University of Rochester. The Scholar Exchange Program enables you to take advantage of the special courses, seminars, laboratory facilities, library resources, and research opportunities not available on your home campus.

How The Scholar Exchange Program Works

If your application is approved, you may register for coursework at one of the participating institutions. Your tuition continues to be paid to the University in which you are matriculated. Register for the course at both your home School and the host School (the institution teaching the course). To receive credit for your work, your School or College registers you under a special Scholar Exchange Course prefix that notes the course, grade, and institution of instruction on your graduate transcript.

Qualifications for Participation

• Matriculated graduate student in good standing
• Obtain the required signatures and follow the procedures below

Course Eligibility

• graduate-level courses (undergraduate level courses may not be taken in this program)
• enroll for a letter grade (no pass/fail courses are allowed)
• your advisor approves the course as appropriate to your program of study but not available in your home school

Procedures

• How to Apply
  • Fill out the PDF application.
  • Obtain the signatures from both your advisor and the course instructor at the host institution.
  • Submit the application to Diana Hahn, Office of Enrollment Management, 212 Bowne Hall, for approval who will forward your application to the Scholar Exchange contact at the institution offering the course for their signature.
  • You will receive an approval email from the host institution with instructions on how to register for the approved course.

  Plan ahead! You are advised to begin the application process six weeks before the start of the semester. Sometimes obtaining signatures can be time consuming, so plan ahead to allow enough time for the process.

• Registration
  • Register for the course at the institution offering the course.
  • Inform the Graduate School at SU that you have successfully registered for the course so that you may be registered here as well.
  • The Office of Enrollment Management will notify SU’s Registrar’s Office to add the course to your enrollment record.

  Please note: Institutions frequently do not grant permission during the Summer Session.

• Payment

  Tuition is paid to your home School, but special course fees are paid to the School teaching the course.

  If you hold a tuition scholarship, courses taken under the aegis of the Scholar Exchange Program typically may be charged to your tuition account.

  You must abide by the registration dates of both your home and host institution, even though they may not be the same. Again, plan ahead because you are subject to all late fees that apply and this rule is not flexible. Late fees may be very expensive. Check the deadlines on the University Registrar Websites. (Cornell University, University of Rochester, Syracuse University ).

• Grade Reporting

  In order for your grade to be counted towards your SU degree, you must request that an official transcript be sent to SU's Graduate School once a grade has been posted. It is important to direct the transcript to the attention of the contact person for the Scholar Exchange Program, as noted below.

• Other Key Points About the Program

  Permission to participate is given on an individual course basis. Typically you may enroll in only one course per semester, up to a total of nine credits.

  Participation in this program is not guaranteed and all participating institutions have the right to accept or reject an application as they deem appropriate.

• Contact Information

  Cornell University
  Janine Brace, Graduate Student Service Representative
  Graduate School Office
  143 Caldwell Hall
  Ithaca, NY 14853-6201
  Tel: 1 (607) 255- 5832

  University of Rochester
  Pat McLane, Assistant to Dean
  University of Rochester
  257 Wallis Hall, PO Box 270-015
  University of Rochester Road,
  Rochester, NY 14627-0015
  Tel: 1 (585) 275 9093

  Syracuse University
  Diana Hahn, Associate Director
  Graduate Recruitment and Retention
  Enrollment Management
  Syracuse University
  Suite 212 Bowne Hall
  Syracuse, NY 13244. Tel: 1 (315) 443-4266: Fax: 1 (315) 443-3423